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Top Reasons to Hire a Wedding Planner

wedding planner

What is a wedding planner? What do they do? Do we need one? These are some of the most frequent questions when it comes hiring a wedding planner. We have made a list of the top reasons you should most definitely hire a wedding planner and why.


First off, a wedding planner is a professional who assists with the design, planning, concept and management of a client’s wedding. Weddings are significant events in people’s lives and as such, it is very beneficial to have someone who can be professionally dedicated to ensure that everything about your wedding is well-organized and attended to. It is common for people to think that hiring a wedding / event planner is a luxury rather than a necessity, however, this type of service is no longer just for couples with unlimited budgets. In the modern day and time people have demanding jobs and busy lifestyles that leave little or no time for much else. When it comes to planning a wedding, having a wedding planner has become indispensable to many brides and grooms, who find their services well worth the expense. Organizing a wedding involves a tremendous amount of work as there are countless details, decisions and arrangements that need to be attended to, that can be very scary and confusing for someone who is inexperienced with putting together such a big and important event.


Planning a wedding can be very fun but it can also be very time consuming and stressful when you are doing it all yourself.  Having a professional help and advise you throughout the entire process will make the whole experience pleasurable and organised rather than stressful and overwhelming.


Here are a few reasons why you should hire a wedding planner:


1. Save time and money

Hiring a wedding planner is one of the most overlooked and misunderstood money saving tricks. To many people it may seem like an unnecessary extravagance when your wedding budget is already stretched thin, however, what many couples fail to realise is that working with a wedding planner can actually save you a significant amount of money and time because with their expertise and supplier network, they are able to recommend solutions that meet your expectations and budget requirements, sparing you from having to research, negotiate and coordinate all of the services you need yourself.  The main advantage is that they have a very clear understanding and knowledge of the percentages that make up the global budget and help you balance all aspects around your priorities by sourcing trustworthy partnerships to match your profile and expectations. This will save you all the time and effort involved in searching and selecting all the services you need with no guarantee or validation of their actual quality.


2. Venue Coordinator VS. Wedding Planner

A common remark for not hiring a wedding planner tends to be: “There is a planner at the venue.” Many wedding venues have an event/wedding coordinator on site, this is not the same as a wedding planner. Their job is to ensure that everything regarding the venue facilities are taken care of in order for the service to run smoothly, like supervising the venue staff and making sure that all aspects regarding the venue are rightfully prepared and attended too. Your wedding planner’s job on the other hand is to attend solely to your personal needs and requirements as well as offer creative ideas and inspiration that will take your vision to the next level and ensure that all the details you wish for are present at every moment. The details in each wedding are what reflect the essence and personality of each couple, this requires a personalised service which is tailored to your individual needs and expectations.


3. Don’t stress … ENJOY!

Don’t let planning your wedding take over your life, it should be a fun and enjoyable experience, not a stressful and tiresome one. Planning a wedding requires organizational skills that come with time and experience, your wedding planner will have a plan in place every step of the way, to make it easy for you to stay on track. Having a wedding planner will avoid a ridiculous amount of stress and concern as the responsibility to deal with vendors, contract negotiation, appointment scheduling, payments and deliveries are taken care of leaving you time and freedom to just relax. On the morning of your wedding day all you will have to worry about is looking beautiful and having a wonderful time.


4. Trustworthy Vendors

The advantage of having a wedding planner is having someone that knows the industry based on experience. A wedding planner has relationships with numerous vendors, which gives them the advantage of knowing which ones are appropriate for each event, based on budget, quality and above all trust. Planners have been in the industry long enough to know who the key players are and which vendors can be trusted and who has the best business practices, a referral from someone who has roots in the industry is priceless.  Your wedding day will involve numerous vendors, having the experience of a wedding planner to help in the coordination process is precious as they will coordinate every team to insure that the day goes according to plan.


5. Making your vision a possible reality

Most couples are getting married for the first time, and know only what they like and dislike they normally don’t know what everything costs.  Nowadays with the access to visual aid and information online it’s easy to get mesmerized with the endless possibilities, but how realistic are those possibilities faced with a budget? Wedding planners are a huge creative resource, they listen to your vision and dreams for your wedding and help your vision come to life, while still respecting your requirements in terms of budget. By bringing in their creativity, market knowledge and expertise to the process they can help you realise what you can and cannot do within your profile and budget.


6. Call the wedding planner!

Inevitably there will always be changes made, sometimes even up to the last minute, there will always be something to attend to, and having one contact person is so much easier than having to call each and every single person involved in producing the wedding every time something has changed. There is an enormous difference in the stress level of a couple who has a wedding planner and one who doesn’t, the couple with a planner is stress free because no matter what happens, all they have to do is call their planner to get it sorted out, whereas the couple who doesn’t have a planner has to deal with everything by themselves and may get overwhelmed with everything that needs to be done. Hiring a planner frees you and everyone you love to live and enjoy every moment of your wedding day hassle free.


7. Forget the boring… remember the fun!:

Much of what planning a wedding entails is coordinating back and forth correspondence, planning budgets and estimates, verifying contracts, processing payments and sticking to timelines. Your wedding planner will make sure that all of that is taken care of for you, and that the only thing you need to do is sit back and approve what you like most. A great part of having a planner is that you only have to deal with the fun and creative stuff, but with so many details to choose from and having to make so many decisions in a timely manner it is natural that you might have some doubts and occasionally forget a couple of things you had a deadline for. When this happens you will be really thankful for your planner, who will be with you every step of the way, keeping the process moving along on time and respecting all the deadlines as well as giving you an honest opinion. Getting advice from someone with experience who will present all the pros and cons of any hard decision, will go a long way when you’re choosing what’s best for you!


8. Because you’re worth it!

Whether you’re sure of what you want or whether you have no idea at all, your wedding planner can offer you creative ideas and inspiration that will help you evolve the ideas you already have or help you identify what your style is.  Your wedding should be a reflection of who you are and therefore it should be personalized to your style. A wedding planner will come up with options, alternatives and brand new ideas to match your profile and ensure that your personality shows in every detail and every detail counts. After all, this is one of the most important days in your life and you deserve it to be special.


9. So far yet so close

If there ever was a reason to get a wedding planner, that reason is a destination wedding.  Having a wedding planner is really key when you are not a local in the city where you will be holding the wedding, as naturally you won’t really know much about where to go and what to do when sourcing and managing vendors.  If organizing a wedding is hard, organizing a destination wedding is even harder because you really need someone to take control of everything in your absence. The destination wedding planner will be your eyes, ears and mouth, making a full summary every step of the way to make distance irrelevant during the planning of your big day! When your guests are travelling from different parts of the world to meet you for your wedding celebration it is really important that you have enough quality time to spend with them.


10. Your new BFF

Most couples start thinking about the entire wedding organization right after they get engaged, which is actually a great time for you to consider hiring a wedding planner. You can really benefit from getting this service early on to get as much help as you can.  The average time between getting engaged and the wedding is 6 to 12 months, during this time, you will be in contact with your wedding planner constantly.  There will always be back and forth with emails and information you need to look through, as well as meetings and wedding related outings and visits and during this time you will really get to know each other and create a bond. When choosing your wedding planner it is really important that not only you choose a person who professionally matches your criteria but also that you choose someone you have an immediate click with, someone you feel will understand you and who you feel comfortable around. As they will be representing you and your best interests during the next few months you can almost consider your wedding planner to be your new best friend, you will find that throughout the whole process every time you have a doubt, a question, anxiety or good news regarding the organization you will want to share it with them immediately because they know how much everything means to you and all the effort required into making this the most remarkable day ever!


Are you getting married and need a wedding planner? We can ensure that your happily-ever-after starts right away! Contact us.